2.1. Enter & Post Journal Transactions

 

On the Enter and Post Journal Transactions screen, select your desired batch by either entering the Batch Number, or by using the handy magnifying glass browse button

 

If you have no batches in the Browse Batches window, click "Insert" to create a new batch

 

When Creating a New Batch, the Batch Number and Batch ID will auto-populate, based on the previous batches created

 

Easily add a Batch Date and choose your desired Cashbook Account (either by entering the code, or by using the browse button)

 

Your Cashbook Account, when entering and posting journal transactions, will typically be a Bank Account

 

Click OK to save your Batch, and click Select to choose your desired batch for transaction entering and posting

 

 

 

Single Journal Entries require you to enter both the Debited and Credited accounts in one-shot

 

When posted, the system will automatically post the double entry, debiting and crediting the selected accounts

 

When entering a Single Journal Transaction, you'll be required to enter a Transaction Date, the Accounts to Debit and Credit, as well as the desired amount

 

You'll also be able to enter a Transaction Reference and a Transaction Description

 

Using the Browse Data Accounts lookup button makes it easy for you to select your desired accounts to debit and credit

 

Take note: Data can only be entered and captured into Level 1 Accounts

 

Click OK to save your journal transaction and add it to the selected batch - now you can add additional transactions to the selected batch before viewing the Unposted Report and/or Posting

 

 

 

Selecting the Multiple Journal Entry option implies that you are going to manually enter 2 separate journal entries into your selected batch - one with the account that will be debited, and the other with the account that will be credited - allowing the journal entries to balance

 

Note: if the journal entries added to a batch do not balance, the General Ledger will pop up an error indicating that there is a problem - this will help prevent errors in accounting, ensuring that your General Ledger Account Integrity remains strong and accurate

 

Much like with the single journal entry, when entering a Multiple Journal Transaction, you'll be required to enter a Transaction Date, as well as the relevant amount

 

Now select the desired account, and choose whether this account is to be debited or credited - keep in mind that with the “multiple entry type” selected, you'll have to manually add a second entry (or multiple), selecting the relevant double-entry accounts

 

The debited and credited values for the batch need to balance before the batch can be posted

 

Use the Browse Data Accounts lookup to easily view and select your desired Account

 

Take note: Data can only be entered and captured into Level 1 Accounts

 

As with the single journal transaction, you can enter a Reference as well as an Entry Narration

 

Click OK to save your journal transaction and add it to the selected batch - now you can add your second double-entry transaction(s) to the selected batch before viewing the Unposted Report and/or Posting

 

 

 

Prior Year Adjustment transactions enable you to insert records into dates outside of the current Periods Table scope

 

Single Prior Year Adjustment entries require you to select both the Debited and Credited accounts in one-shot

 

When posted, the system will automatically post the double entry adjustment, debiting and crediting the selected accounts

 

When entering a Single Prior Year Adjustment, you'll be required to enter a Transaction Date, the Accounts you wish to Debit and Credit, as well as the desired amount

 

Easily enter a Transaction Reference and a Transaction Description / Narration

 

Using the Browse Data Accounts lookup button makes it easy for you to select your desired accounts to debit and credit

 

Take note: Data can only be entered and captured into Level 1 Accounts

 

Click OK to save your prior year adjustment transaction and add it to the selected batch - now you can add additional adjustments, view the Unposted Report or Post the batch

 

 

 

Prior Year Adjustment transactions enable you to insert records into dates outside of the current Periods Table scope

 

Selecting the Multiple Prior Year Adjustment option implies that you are going to manually enter 2 separate entries into your selected batch - one with the account that will be debited, and the other with the account that will be credited - allowing the prior year adjustment entries to balance

 

Note: if the prior year adjustment entries added to a batch do not balance, the General Ledger will pop up an error indicating that there is a problem - this will help prevent errors in accounting, ensuring that your General Ledger Account Integrity remains strong and accurate

 

Much like with the single prior year adjustment entry, when entering a Multiple Prior Year Adjustment Transaction, you'll be required to enter a Transaction Date, as well as the relevant amount

 

Now select the desired account, and choose whether this account is to be debited or credited - keep in mind that with the “multiple entry type” selected, you'll have to manually add a second entry (or multiple), selecting the relevant double-entry accounts

 

The debited and credited values for the batch need to balance before the batch can be posted

 

Use the Browse Data Accounts lookup to easily view and select your desired Account

 

Take note: Data can only be entered and captured into Level 1 Accounts

 

As with the single prior year adjustments, you can enter a Reference as well as an Entry Narration

 

Click OK to save your prior year adjustment transaction and add it to the selected batch - now you can add your second double-entry transaction(s) to the selected batch before viewing the Unposted Report and/or Posting