As the Stock Control Module plays a vital role in both the Accounts Payable and the Accounts Receivable processes of a business, the Stock Control Maintenance Tab provides easy access to your Purchase Codes (within the Creditors Control Module), as well as the Product Codes (within the Debtors Control Module)
Whether your Stock Control Module integrates with the Creditors and Debtors Control Modules or not, having the ability to assign a unique Purchase Analysis Code and Product Analysis Code to a specific Stock Item presents additional ways to better analyse and use the valuable business and accounting data provided
Purchase Codes deal with the Accounts Payable side of inventory control, providing an array of reports to aid and assist with vendor management - helping you to form and maintain meaningful, long-term relationships with your suppliers
Maintaining Purchase Codes:
Unallocated Purchase Code
The Win Acc Creditors Control Module comes default with an "Unallocated Purchase" code, which will be used if no additional Purchase Codes are inserted
Inserting/Updating Purchase Codes
When inserting a new Purchase Code, you will be required to enter the Unique Purchase Code, as well as the General Ledger Account Code
Enter a unique Description for each new purchase to easily keep track of every expenditure dealt with by your business
Double Click a Purchase Code, or highlight the record and click "Change" to modify or update an existing code
Using Your Purchase Codes
Whenever a creditors document line item is added, you'll have the option of assigning the relevant Purchase Code
Documents will automatically use the Default Purchase Analysis Code set in the System Parameters, but this can easily be changed when adding a line item
On the left we see the area to assign a Purchase Code (as well as the Tax Code) to a Supplier Invoice Line Item
Purchase Statistics Reporting
Product Analysis Report:
Use the Product Analysis Report to track all business orders and expenditures
Reduce costs, improve supplier relationships, enhance supply chain management and boost process efficiencies using the vital data provided
