Insert Creditor Control Purchase Analysis Codes to easily keep track of and receive valuable information about company expenditures – Use this data to reap the business benefits presented by Purchase Analysis/Spend Analysis
Many organisations turn to spend analysis when seeking ways to reduce costs, improve relationships with suppliers, enhance supply chain management and boost process efficiencies
Entering Purchase Codes into this section, and adding the relevant Purchase Analysis Code when capturing documents in the Creditors Control Module, will allow you to easily answer the following 4 questions:
1. How much are we spending in a certain period?
2. With which suppliers?
3. Are we receiving what has been promised?
4. Are we making use of all potential saving opportunities offered?
Use Purchase Analysis to ultimately aid you in increasing your business’ profitability and reducing unnecessary spending and overspending
Maintaining Purchase Codes:
Unallocated Purchase Code
The Win Acc Creditors Control Module comes default with an "Unallocated Purchase" code, which will be used if no additional Purchase Codes are inserted
Inserting/Updating Purchase Codes
When inserting a new Purchase Code, you will be required to enter the Unique Purchase Code, as well as the General Ledger Account Code
Enter a unique Description for each new purchase to easily keep track of every expenditure dealt with by your business
Double Click a Purchase Code, or highlight the record and click "Change" to modify or update an existing code
Using Your Purchase Codes
Whenever a creditors document line item is added, you'll have the option of assigning the relevant Purchase Code
Documents will automatically use the Default Purchase Analysis Code set in the System Parameters, but this can easily be changed when adding a line item
On the left we see the area to assign a Purchase Code (as well as the Tax Code) to a Supplier Invoice Line Item
Purchase Statistics Reporting
Product Analysis Report:
Use the Product Analysis Report to track all business orders and expenditures
Reduce costs, improve supplier relationships, enhance supply chain management and boost process efficiencies using the vital data provided
