Easily capture and enter any payments made by your business to a vendor using the Enter and Post Payment Transaction section
Allocate payments to the specific supplier invoice with a click of a button (or choose to allocate payment to Oldest/Youngest Invoices first)
Once your desired Enter and Post Batch has been selected/created, you can begin entering transactions
Transactions will appear as follows on your Win Acc Accounting Reports:
Payments = P
Settlement Discount = S
Invoices = I
Credit Notes = C
Enter and Post Payments:
Select Payment and Insert
Enter a Payment by selecting the Payment Transaction type
Once Payment is selected, click Insert to enter payment details
Payment Details
Begin by entering or selecting the Creditor that received the payment, as well as the Transaction Date and Payment Amount
Here you can also insert a Payment Reference and choose how to allocate the payment
(view more about payment allocation below)
Payment Allocation
(Oldest or Youngest First)
Once the payment details have been entered (as shown above), you can now choose how you wish to allocate the payment
When selecting either Oldest First or Youngest First, you have the opportunity to enter a From Date
If "Oldest First" is selected, the payment will be allocated to the oldest outstanding supplier invoice starting from the entered date
When "Youngest First" is selected, the payment will be allocated to the most recent outstanding supplier invoice found between the entered date and the present
Here you also have the option to Allocate a Payment to Specified Invoices
(View more about specified invoice payment allocation below)
List of Relevant Supplier Invoices:
Payment Allocation
(Specified Invoices)
When allocating a payment to specified invoices, it's not necessary to set a From Date
Once the payment amount and details have been entered, and "Specified Invoices" selected, click "Ok" to bring up the list of relevant supplier invoices awaiting payment
Here you have the Payment Amount, indicated as "Credits Available" for you to allocate to one or many supplier invoices
Allocating Payment Amount:
Payment Allocation
(Specified Invoices)
To allocate payment to a supplier invoice, simply double click it - or highlight the desired document and click "Change"
Allocate the full payment to the selected invoice, or choose how you wish to split the available credits between invoices by editing the Payment Section
Here you can also modify the Settlement Discount Percent - or simply insert the relevant Settlement Discount Amount
Choose whether the allocated payment transaction should Allow for VAT Adjustment and click "Ok" to confirm payment allocation
If you have additional credits available, you can easily select an additional supplier invoice to allocate payment towards
Reviewing Payment Allocation:
Reviewing Payment Allocation
(Specified Invoices)
Reviewing Payment Allocation:
As indicated on the left, the payment transaction of R50 was allocated equally (R25 each) between Supplier Invoice Number 3 and 4 - credits available is now shown as 0
