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Quick Start Guide: Creditors Control
Pay your bills quickly & easily, reduce admin, track & manage costs and receive an overview of all business spending with Win Accounting's Creditors Control.
Improve payment controls and streamline your company's workflow
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Launching Win Acc
Run the winacc.exe application from your install directory
Login using your unique Login and Password
When Logging in for the first time, use "New" for both the Login and Password
You will then have the ability to create a unique login
(keep this safe & confidential)
Once you've logged in, the "Win Accounting Select Company" window will open
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Inserting/Selecting Company
To Add a New Company, go to File > Select Company
(this window will also automatically open when you log into Win Accounting)
Add a new company by Right Clicking anywhere in the white space below the “Sample Company” and clicking “Insert”
Enter your company’s name and press Tab for the system to automatically create a Data Folder location
The easy one-page System Parameters window will automatically open after creating a new company
Select your newly created company by double clicking on it in the list
(or by highlighting it and clicking the “Select” button)
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One-Page System Parameters Window
The easy one-page System Parameters window will automatically open after creating a new company
Everything with a pink background is a required field
The information entered on the one-page System Parameters window is relevant across all modules for the selected company
Take note: each module has additional System Parameters with module-specific defaults that can be modified by selecting the module and navigating to System Settings > System Parameters
Fill in all relevant company information and click “Save” to continue
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System Parameters
Easily fine-tune your additional Creditors Control System Parameter defaults to suit your specific business needs
Access your System Parameters by navigating to System Settings > System Parameters
Take note: the “System Settings” menu button will only be visible when
on the module’s main menu screen
Besides general company information, you can also speed up time by setting the default Purchase Analysis & VAT Codes, personalised Statement and Document messages, Accounts Payable Ageing settings and more
Here you can also set whether you want the Creditors Control Module to integrate with Stock and Sub-Stock, whether you want to automatically Append Order Number to Reference, if the system should check if Credit Limit is exceeded, and more
Find more details about the Creditors Control System Parameters
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Creating a New User
Win Accounting allows for Multi-User functionality
After logging in with the “new” “new” details, you can easily create a new user
To add a new user, click Option > Security Menu and then Browse User
Here you’ll see a list of all the current users
Add a new user by clicking the “Insert” button
Take note: When first creating a new user, their password will be the same as the Login Code/Username - The user will have the option to change their password when they first log in
Your Win Accounting licence allows for 5 unique users - speak to your Win Accounting Agent or contact Win Acc Support to unlock additional user slots
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Changing Your Password
Change your password by going to Options > Security Menu > Change Password
Enter your Old/Current Password and your NEW Password
Verify your New Password and click “OK” to save
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Accounting Period
While your fiscal period start month (Accounting Period) is set in the one-page System Parameters Window after first inserting your company, if required, these dates can be modified by opening the Creditors Control module and navigating to System Settings > Creditors Periods
Here you can easily change the specific month-end day for each financial month
Should you wish to modify the fiscal period start month to a different month than what was initially set in the one-page System Parameters window, this can be done quickly and easily by doing the following:
To fully clear/edit your periods table, press Alt+C to clear the first Period End Date - adding a new date, and pressing Tab will cause the rest of the period dates to automatically update (based on the newly inserted date)
Learn more about editing your Accounting Periods
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Accounting Date
Easily set your desired Accounting Date using the System Settings dropdown - Or by pressing the F2 key when in a module’s main menu
Setting your default accounting date will help you speed up the process of capturing data
Document dates are flexible though, and can be changed on the fly, during document creation
Learn more about setting your Accounting Date
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Maintenance Tab
Manage your Accounts Payable and gain valuable business data with ease
Easily Update Recurring Credits and assign unique codes to your suppliers, purchases, Distributor Groups and VAT Rates to unlock the full potential of the Creditors Control Analysis Reports
Being able to better visualise and connect with your accounting data enables you to make informed business decisions, backed by facts and statistics, rather than gut-feel
Learn more about using the Maintenance Tab
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Document Capture Tab
Create, fully customise and keep track of unlimited Supplier Invoices, Supplier Credit Notes and Purchase Orders in the Document Capture Tab
Use Batch Transaction Processing to speed up the process and save on administrative costs
Integrate with Win Acc Stock Control to easily populate custom pricing, settlement discounts, interest calculation and other important document capture information with a click of a button
Learn more about using the Document Capture Tab
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Enter & Post Transactions Tab
Use this section to enter, capture and post external payment transactions that weren't originally created using the Document Capture Tab
Easily Allocate Payments and review your Cheque Register to ensure that your accounting data and analysis remains complete, providing a truly comprehensive "big picture" of your Accounts Payable
Learn more about using the Enter and Post Tab
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Queries Tab
Query any and every aspect of your Accounts Payable using the Query Tab
Select a Creditor to receive a comprehensive rundown of every account/transaction attached to the selected supplier
Use the Document History section to easily view details of every posted document for a selected Creditor, easily narrow down on a specific document using the "All Documents by Type" button and export and/or print the results with ease
Learn more about using the Queries Tab
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Reports Tab
Easily visualise and connect with your business data using the Win Acc Creditors Reports
Gain valuable analysis to aid you in developing a more logical & effective cash flow within your supply chain - Control business resources more efficiently by keeping track of how much, how often and when to pay your suppliers
Use Purchase Analysis to determine whether your business is capitalising on all early payment discounts offered by your suppliers - Use the report data to better negotiate invoice payment terms, visualise your cash flow and keep track of late payments
Create an informed business budget that accurately caters for future expenses
The sky is truly the limit when it comes to realising the potential for business growth!
Learn more about using the Reports Tab
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