Use the House Keeping utility options to easily manage your accounts payable and perform routine tasks required for the Creditors Control Module to function efficiently
Find more information regarding House Keeping of the Creditors Module:
Match Allocation Credits to Debits
Easily allocate credits against debits for all available orders/purchases that haven't been specifically allocated against a supplier invoice
The Match Allocated Credits to Debits feature will typically only be run at the end of a month - usually only run once
While running this feature isn't necessary for the Creditors Control Module to function at its full potential, if your accounting is set up in a way where you don't wish to use Balance Forward and Open Item, and rather indicate which purchases have been allocated against which debits, the Automatic Allocation Utility makes it possible - especially when it comes to Age Analysis
The Automatic Allocations utility is also necessary if you wish to make use of the Purge Allocated Transactions feature
You will be unable to use the Purge Allocated Transactions options before running Match Allocation
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Using Match Allocation Credits to Debits
Quickly and easily match all unallocated credits to debits - Use the Match Allocation Filter Criteria to choose which accounts to include
Choose the relevant cut-off date for allocation matching and indicate the Account Types to include, either Open Item, Balance Forward or Both
Choose the Creditor and/or Group Code Range and click "Ok" to proceed with allocation matching
The General Ledger File Update utility feature becomes especially important when your Creditors Control Module is integrating with the Win Accounting General Ledger Module*
Use the General Ledger File Update to view the journal movements that have happened regarding your General Ledger
Easily review the Creditors Transfer File - Select to Update the Creditors Transfer File to commit the details, you will then be able to import the creditors transfer file into your General Ledger Module
The General Ledger File Update utility is also necessary if you wish to make use of the Purge Allocated Transactions feature
You will be unable to use the Purge Allocated Transactions options before the General Ledger Transfer File is Updated
Using General Ledger File Update
Enter the desired Transfer Transaction Date Range
Once the Update Transfer File checkbox is checked, details are final and not redoable
Check the Append Detail Report checkbox to preview and review the movements that have happened
This can be done as many times as necessary - details will only be committed once "Update Transfer File" is selected
The Append Detail Report will provide 2 separate reports:
Report Page 1 provides a summary of journal movements
Report Page 2 provides a detailed view of all Journal Entries used to create the Transfer Summary
The Purge Allocated Transactions utility scans and removes all transactions/allocations that have been matched, and now have a zero balance
With this in mind, the Purge Allocated Transactions feature will only be able to run once Match Allocation Credits to Debits and General Ledger File Update has been complete
NOTE: Do not run the Purge Allocated Transactions utility before you have done your statement run, as the purge option will clear the data required
While this utility isn't necessary for the Creditors Control Module to function at its full potential, the feature plays an important role when it comes to accounting maintenance and the ability to clean up old transactions
Purge Allocated & General Ledger Transferred Transactions
Prior to running the Purge Allocated & GL Transferred Transactions, it's recommended that you backup your Creditors Control Module, to protect from any loss of vital accounting data
Backups can be managed in the general Options menu
Use the Purge Allocated Transactions filter options to pinpoint specific creditors, groups and/or account types
Click Print to Purge Allocated & General Ledger Transferred Transactions, removing everything with a zero balance
Once the General Ledger File Update utility has been run, use the View G.L Transfer File feature to receive a concise breakdown of the amounts sitting within the transfer file
In your General Ledger Module, when you select to import the Creditors Transfer File, the amounts indicated within the View G.L Transfer File will be imported and applied to the corresponding General Ledger Account Codes within the general ledger
This utility feature is designed for advanced users, speak to your Win Accounting Consultant for additional details regarding this feature
Using General Ledger File Update
Easily view the details regarding the General Ledger Transfer file, including the amounts debited/credited, the transaction detail, the relevant date, as well as the corresponding General Ledger Account Code
