Easily capture and keep track of supplier invoicing with Win Accounting's smart Creditors Control
Once an invoice has been received from one of your vendors, enter the document details with ease in order to ensure that your accounting data remains accurate and up-to-date
The Enter and Post Transactions section makes it easy for you to enter the relevant supplier invoice, providing a place for you to capture basic accounting information into the system, such as the:
- Supplier Invoice Total
- Transaction Date & Aged Date
- VAT Amount, and whether line item are VAT Inclusive or Exclusive
- Relevant Purchase Analysis Code
Assign additional and/or multiple payments towards the captured supplier invoice using the Enter and Post Transactions section after the invoice document has been posted
Once your desired Enter and Post Batch has been selected/created, you can begin entering transactions
Transactions will appear as follows on your Win Acc Accounting Reports:
Invoices = I
Credit Notes = C
Payments = P
Settlement Discount = S
Enter and Post Invoice:
Select Invoice and Insert
Enter an Invoice by selectingthe Invoice Transaction type
Once Invoice is selected, click Insert to enter invoice details
General Invoice Details
Begin by entering or selecting the desired Creditor Code, Transaction Date, Aged Date and Document Number
You also have the option of adding an Invoice Reference
Choose if line items should be VAT inclusive or exclusive by default, as well as the Default VAT and Product Purchase Codes
Note: These defaults are designed to speed up the Enter & Post process, although defaults can be modified on-the-fly per line item, should it be required
Adding Line Items
When Inserting Line Items, defaults inserted in the General Invoice Details window will automatically populate the line item details
Enter the Line Item total and review the VAT & Purchase Code - click "Ok" to add the line item
Reviewing Line Items
Review the Total Excluding VAT, Total VAT and Invoice Total quickly and easily for the desired Invoice
Update or Modify a line item with ease by double clicking it, or highlighting the desired line item and clicking the "Change" button
Once line items have been added, click "Ok" to add the Invoice to the selected Batch and proceed with additional transactions
